- Function title: Executive Assistant
- Reference: NOC-EG-2025-FGIII/946
- Location: Brรฉtigny-sur-Orge
- The selected candidate must reside either at this location or within a reasonable proximity that allows for the satisfactory execution of their duties. The EUROCONTROL Innovation Hub is expected to relocate to Saclay around the year 2029.
- Information about living in Brรฉtigny-sur-Orge
- Nature of the competition: Internal and external competition
- Applicable regulations: Conditions of Employment of Contract Staff at EUROCONTROL
- Function group: Function group III
- Job level: 8-10 - Check salary simulations for the basic grade
- Generic post: Assistant
- Number of posts: 1
- Duration of engagement: 3 Year(s) - extension or conversion of the contract is possible โ see โUseful informationโ section
- Security clearance: Security vetting may be required in accordance with the relevant EUROCONTROL security policies
- Directorate/Service: EGSD/INO - The ยซ Innovation ยป Division
- Working arrangement: EUROCONTROL operates a hybrid working model that combines onsite presence with remote work opportunities. Remote working is subject to specific limits set out in internal rules and must align with business needs and managerial approval. Please note that full-time remote work is not permitted.
- Competition publication date: 23/05/2025
- Competition closing date: 20/06/2025 (23:59 Brussels time)
- Reserve list: Applicable - See details in the \"Useful information\" section
Your team
Within The European Green Sky Directorate, the EUROCONTROL Innovation Hub (EIH) leads EUROCONTROL's research, innovation and simulation activities to help improve European aviation performance in terms of safety, efficiency and sustainability, bridging the gap between research and operations The EIH also addresses emerging new technologies as well as deployment of drones and urban air mobility systems.
Your role
Your role will be to:
- Provide administrative support (manage agenda, organise meetings, make travel arrangements, sort and dispatch information, etc.) and ensure that processes are correctly applied.
Required qualifications, experience & competencies
Candidates must meet one of the following educational and experience criteria: Post-secondary education followed by at least 6 years of relevant work experience. A university degree of 3 years followed by at least 4 years of relevant work experience. A university degree of 4 years followed by at least 3 years of relevant work experience. Relevant studies are considered: Business Administration, Office Management, etc. Experience in an international environment would be considered a strong asset. Experience in assisting managers (e.g. executive managers, senior managers). Experience in supporting / guiding (internal / external) stakeholders. Experience with administrative processes and support. Experience or knowledge of foreign affairs / diplomacy protocols would be an asset. Drafting skills in English and French. Proficient user of MS Office. Experience in SharePoint would be an asset. Communication: You are able to foster two-way communication. Planning and organising: You know how to plan ahead and adapt as required. Quality focus: You set and foster high quality standards. Analytical thinking: You know how to break down information into logical components. Pro-active and dynamic attitude. Ability to work in a multinational and multicultural environment. Professional conduct in line with the corporate behaviours of the Agency, i.e. result-driven, readiness to change, customer focus, integrity and team-player approach. The working languages of the Agency are English and French. For this particular job, candidates must be proficient users of English and French at level C1/C2.The levels relate to the European-framework-reference Common European Framework of References for languages (CEFR).