Executive Assistant
Job Vacancy | Tuesday, November 11, 2025
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- Reference Number 250877 Position Grade TL3 Department Treasury Department Division Office of the Treasurer Location Asian Development Bank Headquarters Date Posted Tuesday, November 11, 2025 Closing Date Tuesday, November 25, 2025 11:59 p.m. (2359 Manila Time, 0800 GMT)
Join Our Mission to Foster Prosperity in Asia
Are you ready to make a difference in the future of Asia and be a catalyst for positive change? We are thrilled to offer a unique opportunity to become an important part of the prestigious Asian Development Bank (ADB). At ADB, our mission is simple yet powerful: to alleviate poverty and promote sustainable development in the Asia-Pacific region.
Organizational Setting and Reporting Relationship
The position of Executive Assistant is assigned to the Office of the Treasurer within the Treasury Department (TD). You will be based at our Headquarters in Manila.
You will report to the Treasurer and/or designated international staff.
Your Role
As an Executive Assistant, you will provide full administrative assistance of a responsible and confidential nature for the Treasurer and Deputy Treasurer. You will coordinate inter-departmental administrative activities and will provide administrative and operational support services to the department. You will also coordinate knowledge sharing activities, database management, and other administrative tasks.
You will:
Oral Communication and Client Coordination
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Manage reception services, including screening calls, handling inquiries, and coordinating with visitors
Assess and prioritize requests, ensuring prompt referral to the appropriate staff
Remind the Head of Department (HoD) and Deputy of deadlines and other important matters
Contribute to organization of TD events and knowledge sharing projects
HoD and Deputy's Calendar and Travel Management
Manage the HoD's and Deputy's calendars, and ensure that appropriate arrangements are made for meetings, appointments, and other events
Organize supervisors' schedules, appointments, meetings, travel and accommodation as specified by the supervisor and following ADB mission travel procedures
Coordinate with external counterparts and mission organizers in preparing the mission schedule, ensuring all necessary arrangements are in place
Initiate or help prepare the HoD's back-to-office report
Mail and Written Communication
Consolidate inputs and prepare reports such as the weekly TD Management Meeting minutes and notes for Office of the Vice-President (Finance and Risk Management) for the regular Management Committee Meetings
Prepare and process correspondence following ADB standards
Draft responses to routine and complex inquiries
Record, distribute, and track incoming/outgoing mail and confidential documents to ensure timely action
Compile and prepare briefing reports for the HoD
Front Office Administration
Act as front office budget coordinator
Maintain electronic (SharePoint) and physical filing systems
Ensure office supplies stocked, and front office network equipment is in good working condition
Monitor leave of absences, attendance, overtime use, and staff mission
Ensure that division attendance coordinators update the TD mission/leave file
Coordination and Management
Coordinate with the Office of the Secretary on Annual Meeting tasks; communicate with financial institutions in reference to their participation in the ADB Annual Meeting
Communicate supervisor's instructions and monitors follow-up actions
Provide guidance to junior staff on procedures, guidelines, and formats
Others
Act as backup to Treasury Officer and perform other tasks as may be assigned and reflected in your workplan
Qualifications
You will need:
Bachelor's degree in Finance, Accounting, Business Administration, or related fields
At least 5 years' work experience in treasury or financial institutions
Written and verbal proficiency in English
Proficient in MS Office 365 (Outlook, Word, Excel, and PowerPoint, SharePoint), and familiarity in the functional set-up of standard corporate videoconferencing tools (MS Teams, Zoom)
Experience working independently and collaborating with individuals from different cultural/national backgrounds
Please refer to the link for ADB Competency Framework for Technical Local staff grade TL3.
Benefits
ADB offers a rewarding salary and a comprehensive benefits package. The salary will be based on ADB's standards and comparator markets, taking into account your qualifications and experience.
Retirement plan
Medical and health benefits
Paid leave (including parental)
Life and other insurance plans
Staff development
Additional Information
This appointment is open to internal and external applicants.
This is a fixed term appointment with option to renew, initially for a period of up to 3 years, or up to the Normal Retirement Date (NRD), whichever comes earlier, for the purpose(s) and conditions determined by ADB, in accordance with Administrative Order No. 2.01 (Recruitment and Appointment). After the initial fixed-term period, ADB may choose to renew the appointment for up to an additional 3 years or not renewed. This decision will be made in the overall interest of ADB, based on factors including but not limited to the requirement of Staff's particular blend of skills and experience for the medium-term work program of the organizational unit, sufficient funding to cover the renewed period, and Staff's performance and suitability for employment. There is no limit to the number of renewals up to NRD. However, this appointment is not convertible to a regular appointment.
About Us
Asian Development Bank (ADB) is an international development finance institution headquartered in Manila, Philippines and is composed of 69 members, 50 of which are from the Asia and Pacific region. ADB is committed to achieving a prosperous, inclusive, resilient, and sustainable Asia and the Pacific, while sustaining its efforts to eradicate extreme poverty. ADB combines finance, knowledge, and partnerships to fulfill its expanded vision under our Strategy 2030.
ADB only hires nationals of its 69 members.
To view ADB Organizational Chart, please click here.
ADB wants to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. Women are highly encouraged to apply.
Visit ADB Careers FAQ for more information.
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