Emergency Shelter Assistant

Project Context and Scope

Shelter projects include, life-saving activities include:

Providing safe and dignified accommodation to most vulnerable migrants and refugees. Organizational Department / Unit to which the Consultant is contributing

Humanitarian Response and Recovery Unit/Shelter sub-unit Tasks to be performed under this contract  

1. Identify vulnerabilities of migrants and monitor that vulnerable individuals are assisted in a manner that ensures their safety, security and comfort; report all issues immediately to the appropriate supervisor(s) ; 
2. Coordinate and liaise with the procurement and logistics unit on tendering and contracting.
3. Support the National Programme Officer (HRR) in the design, implementation and monitoring of IOM Poland activities under the areas of Humanitarian Response and Recovery, including Shelter and NFI.
4. Retrieve, compile, summarize, analyse, and present information/data on specific project topics.
5. Assist Senior Programme Associate in administrative tasks and coordination of unit’s activities, involving liaison with other organizational units and external parties to initiate requests, obtain necessary clearances, process and follow-up on administrative actions, etc.
6. Respond to information requests and inquiries; set up and maintain files/records; organize meetings, workshops and training sessions; draft correspondence on unit’s issues.
7. Assist in preparation and update of project documents for IOM; liaise and monitor the progress of activities in accordance with the agreements and project documents; 
8. Perform related administrative tasks related to their narrative and financial reports; report non-compliances to the supervisor.
9. Undertake duty travel, if requested.
10. Perform other related duties as assigned.   Performance indicators for the evaluation of results   As per described in the tasks to be performed   Education
    • High school diploma with five years of relevant experience Experience
      • Proficient in a Microsoft Office environment and office software packages.
      • Knowledge of spreadsheet and database packages, experience in handling of web-based management systems, data consolidation, analysis, and visualization.
      • Proficient use of commonly used IT equipment and the appropriate software solutions.
      • Experience in the management of confidential data and demonstrated the understanding of different data collection methodologies.
      • Familiar with direct assistance to migrants and/or refugees. 
      • Strong work ethics and commitment to humanitarian principles. 
      • Knowledge, interest and commitment to the IOM mandate in the orderly and humane governance of migration.
      • Excellent interpersonal relationships, including the ability to maintain effective relationships in a multicultural work environment, with sensitivity and respect for diversity. Skills
        • Strong interpersonal and communication, writing, drafting and presentations skills. 
        • Ability to write in a clear and concise manner.
        • Demonstrated effective organizational skills and ability to handle work in an efficient and timely manner.
        • Ability to develop and maintain effective work relationships with counterparts. Languages
          • English, Ukrainian and Russian. IOM’s official languages are English, French and Spanish. Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.   Travel required

            If requested

            Required Competencies   IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.   Values - all IOM staff members must abide by and demonstrate these three values:
          • Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
        • Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
      • Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
    • Courage: Demonstrates willingness to take a stand on issues of importance.
11. Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated. Core Competencies – behavioural indicators
12. Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.