EDITORIAL ASSISTANT

Org. Setting and ReportingThis position is located in the Sustainable Transport Division of the Economic Commission for Europe (ECE), based in Geneva, Switzerland. The incumbent works under the direct supervision of the P-4, Economic Affairs Officer in the Office of the Chief of the Sustainable Transport Division and the general supervision of the D-1, Chief, Sustainable Transport Division. ResponsibilitiesWithin limits of delegated authority, the Editorial Assistant is responsible for the following duties: • Assist in editing of agendas, reports, documentation, conventions, agreements, publications, correspondence, memoranda and other documents related to the meetings of the intergovernmental bodies serviced by the Sustainable Transport Division. • Assist in edits other documents and publications submitted for editing in order to ensure compliance with submission standards and regulations; provides officers concerned with specific instructions on correct format and submission procedures as necessary. • Liaises with officers concerned in the Division and in Conference Services, including through the unified global document workflow and capacity management system (gDoc 2.0), to enable the timely processing and final distribution in all UNECE working languages of agendas, reports, documentation, regulations, agreements, publications and conventions. • Ensures that outgoing texts are submitted correctly to the translation services, text-processing units or reproduction section; prepares special processing instructions as necessary. • Checks references that are attached to documents when submitted to translation and reproduction. • Prepares electronic versions of texts to be edited in accordance with established formats. • Ensures typographical accuracy in conformity with UN editorial rules and style; performs desktop publishing functions. • Organizes and oversees the maintenance of the Division’s reference collection of UN documents, publications and other reference materials. • Compiles monthly, quarterly and yearly statistics on the output of the Section; prepares other statistical reports as required by the Director of the Division. • Performs general office management functions for the Section. • Trains and supervises junior staff in the performance of relevant functions, as appropriate. • Carries out other tasks requested by the Director; covers other General Service staff functions when the staff members are absent on annual or sick leave. • Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making. • Assists with visualizations and updating information material such as web pages or brochures. • In line with organizational standards and data security requirements, utilize emerging artificial intelligence (AI) technologies and tools relevant to editorial work, including but not limited to language models, grammar and style enhancement platforms, document summarization tools, and formatting assistants; and support the training of Division staff in the appropriate and responsible use of such tools. CompetenciesProfessionalism: Knowledge of UN documentation and editorial related rules, the documents processing chain and relevant operational and administrative policies and procedures; knowledge of UN editorial policies and practices. Knowledge of the Editorial, Terminology and Reference Service and the roles of related services/sections. Ability to research and organize information required, including for the preparation of statistical reports. Able to perform analysis, modeling and interpretation of data in support of decision-making. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Committed to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work. Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed. Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently. Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client. EducationHigh school diploma or equivalent is required. Job - Specific QualificationPost-secondary language training is desirable. Work ExperienceSeven (7) years of experience in editorial support functions and/or documentation processing field is required. The minimum years of relevant experience is reduced to five (5) for candidates who possess a first-level university degree or higher. Out of which four (4) years of experience within the United Nations Common System are desirable. One (1) year or more of experience in data analytics or related area is desirable. LanguagesEnglish and French are the working languages of the United Nations Secretariat and Russian is a working language of ECE. For the post advertised, fluency in English is required. Knowledge of either French or Russian is desirable. AssessmentEvaluation of qualified candidates may include an assessment exercise which will be followed by competency-based interview. Special NoticeAt the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. Applicants for positions in the General Service and related categories must be authorized to work for the United Nations in the duty station where the position is located. Eligible applicants selected from outside the duty station are responsible for any expenses in connection with their relocation to the duty station. Staff members subject to local recruitment are not eligible for allowances or benefits exclusively applicable to international recruitment. United Nations ConsiderationsAccording to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date. No FeeTHE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.