E T Temporary

E T Temporary Job #: req33389 Organization: World Bank Sector: Administration/Office Support Grade: ET2 Term Duration: 1 year 0 months Recruitment Type: Local Recruitment Location: Lima,Peru Required Language(s): Spanish, English Preferred Language(s): Closing Date: 6/13/2025 (MM/DD/YYYY) at 11:59pm UTC

Description

Do you want to build a career that is truly worthwhile? Working at the World Bank Group provides a unique opportunity for you to help our clients solve their greatest development challenges. The World Bank Group is one of the largest sources of funding and knowledge for developing countries; a unique global partnership of five institutions dedicated to ending extreme poverty, increasing shared prosperity and promoting sustainable development. With 189 member countries and more than 130 offices worldwide, we work with public and private sector partners, investing in groundbreaking projects and using data, research, and technology to develop solutions to the most urgent global challenges. For more information, please visit www.worldbank.org

The ETT – Team Assistant/Transaction Specialist in Perú Country office plays a crucial role in ensuring the smooth execution of financial transactions and administrative processes. This position is integral to supporting the operational efficiency and financial integrity of the office. The Transaction Specialist reports directly to the Operations Manager, who provides strategic oversight and guidance. However, for day-to-day assignments and responsibilities, the Transaction Specialist works under the supervision of the Finance Analyst, who ensures that daily tasks align with the office's internal controls framework. 

Financial Tasks

• Processes accurately and promptly all accounting transactions in the institutional platform.

• Files relevant documents and invoices systematically and according to retention guidelines.

• Interacts with clients both inside and outside the Bank, e.g., staff, consultants, vendors, etc., to effect timely payments and resolve accounting related issues.

• Liaise with central payment processing/transaction processing units (Chennai/Global Payments Provider-GPP) to resolve routine issues.

Internal Controls

• Strictly follows Bank policies to maintain and supports internal controls.

• Periodically runs monitoring reports.

• Assists in providing requested documentation during quality assurance reviews, internal and external audits.

Procurement & HR

• Creates Purchase Orders and appointments for the office in the institutional platforms.

• Assist vendors and potential consultants in the registration process in the institutional platforms site and update bank details in the corresponding platform.

• Holds corporate credit card to execute and reconcile office purchases in compliance with corporate guidelines.

• Records asset data in SAP and consolidates review findings for management evaluation.

Advisory Role

• Assists in developing local guidelines and procedures.

• Advises and communicates staff to ensure application of Institutional and Corporate rules, guidelines and policies in the Country Office.

Other Administrative Duties

• Handles VAT refund process.

• Other administrative duties.

Selection Criteria

• High school diploma plus 3 years of experience, or equivalent combination of education and experience.

• Excellent oral and written command of English and Spanish.

• Ability to work with financial data, interpret policies and procedures, understand the controls framework.

• Demonstrated proficiency in the use of financial/accounting systems (preferably SAP).

• Excellent time management and organizational skills.

• Ability to anticipate needs and take initiative.

• High level of integrity, mature judgment, excellent interpersonal and communication skills.

• Ability to exercise good judgment in handling confidential and sensitive information.

• Takes ownership and accountability to meet deadlines and achieve agreed-upon results.

Competencies

• Tasks and Workflow Management: Has the ability to organize own work and to complete assigned tasks within agreed timeline. 

• Technology and systems knowledge: Demonstrates advanced knowledge and experience working with Microsoft office applications (Excel, PowerPoint, Word, etc.). Has ability and willingness to maintain up-to-date knowledge and skills as technology. 

• Project and task management: Exhibits good organizational, problem-solving skills and ability to work competently with minimal supervision. Demonstrates attention to detail and quality. Has ability to manage multiple tasks and complete tasks within agreed schedule. 

• Versatility and adaptability: Demonstrates flexibility and is receptive to the implementation of new solutions. Candidate is willing to stretch own capability. Demonstrates motivation to avail and adapt oneself to effecting change. 

• Client Orientation: Exhibits positive and professional client service attitude; is able to understand clients' needs and complete them professionally. 

• Drive for Results: Takes personal ownership and accountability to meet deadlines and achieve agreed-upon results and has the personal organization to do so. 

• Teamwork (Collaboration) and Inclusion: Collaborates with other team members and contributes productively to the team's work and output, demonstrating respect for different points of view. 

• Business Judgment and Analytical Decision Making: Able to manage information and support retention and disposition of information and records. Can search, report, and deliver basic information from various sources and independently respond to basic inquires.

WBG Culture Attributes:

1. Sense of Urgency – Anticipating and quickly reacting to the needs of internal and external stakeholders.
2. Thoughtful Risk Taking – Taking informed and thoughtful risks and making courageous decisions to push boundaries for greater impact.
3. Empowerment and Accountability – Engaging with others in an empowered and accountable manner for impactful results.

World Bank Group Core Competencies

We are proud to be an equal opportunity and inclusive employer with a dedicated and committed workforce, and do not discriminate based on gender, gender identity, religion, race, ethnicity, sexual orientation, or disability.

Learn more about working at the World Bank and IFC, including our values and inspiring stories. 

Note: The selected candidate will be offered a one-year appointment, renewable at the discretion of the World Bank Group, and subject to a lifetime maximum ET appointment of three years. If an ET appointment ends before a full year, it is considered as a full year toward the lifetime maximum. Former and current ET staff who have completed all or any portion of their third-year ET appointment are not eligible for future ET appointments.