Project Context and Scope
Fiji is vulnerable to floods and tropical cyclones (TCs). These hazards have already caused serious disruptions to the country including human, material, economic and environmental losses. In 2016, Tropical Cyclone Winston displaced 62,000 people, or 6% of Fijiโs total population. IOM recognizes that a natural hazard results in a disaster when the event exceeds the ability of the affected community or society to cope using its own resources. Acknowledging these challenges, IOM will work in partnership with the Government of Fiji through the National Disaster Management Office (NDMO) to prioritize building Fijian communitiesโ resilience to minimize the impact of hazards. Focusing on resilience building, the project aims to strengthen, support, and build on the preparedness and capacity of communities and families to break recurrent cycles of displacement.
IOM Project or IOM Department to which the Consultant is contributingย
IOM Fiji Humanitarian Programme on Strengthening National and Community Resilience to Disaster and Displacement Risks in The Republic of Fiji.ย Tasks to be performed under this contract ย
Administrative/Operational Workย
ย
Coordinate and manage logistics for trainings and workshops, including venue arrangements, transportation, accommodation, community representativesโ participation, and distribution of travel advances to participants. Arrange, prepare, and coordinate field visits for community engagement, ensuring all logistical aspects, such as procurement of materials, equipment arrangements, and financial management are handled efficiently. Execute internal processes, including travel arrangements, issuing letter of invites, managing cash advance, attendance sheets, and equipment/materials, ensuring all necessary approvals and administrative actions are initiated and completed efficiently in line with internal procedures. Support in conducting and facilitating community-level workshops and trainings, ensuring smooth execution and active participation from all attendees in coordination with government agencies and in line with local protocols.ย ย Report Production
Prepare detailed reports on the field visits, trainings, and workshops, including participant lists, participantsโ feedback or recommendations for improvement, and detailed session or discussion notes with photos. Support community engagement to improve community-level disaster risk reduction (DRR), particularly through updating or developing community-level DRR implementation plans, focusing on community-level early warning systems. Write comprehensive reports in line with community-level workshops on early warning systems, including updated DRR plans for each community, simulation exercises to evacuation centers, and agreed early warning systems within the community using the standardized templates. These reports on early warning system (EWS) and evacuation centres management (ECM) will serve as supplementary documents to NDMOโs Community-based Disaster Risk Management (CBDRM) training activity. Conduct research or any other administrative day-to-day work as assigned.ย ย Performance indicators for the evaluation of results ยMonitoring day-to-day support tasks will be managed and evaluated over email and formal discussions based upon the above responsibilities. The responsibilities listed above are expected to be carried out over the course of six (6) months. Any deviation in the achievement of these tasks will be mutually agreed over email. Total workload will be monitored by Programme Officer (Preparedness and Response) under the direction of the Head of Humanitarian Programme. Timeline for the delivery of these tasks may be adjusted based on mutual agreement and approval of the IOM Fiji Mission, in line with its policies and procedures. ย Education
School diploma with 5 years of relevant experience; or Bachelorโs degree in business, Political or Social Sciences, International Relations, Development Studies, or related fields from an accredited academic institution with three years of relevant professional experience. Experience Experience in administrative and logistics support. Experience in community engagement, and workshop planning/implementation at community level. Skills Familiarity with EWS and community-based disaster risk management (CBDRM) is an advantage. Experience in working with government authorities, UN, and/or non-profit organisations is preferred. Languages Fijian language necessary and Fluency in English. IOMโs official languages are English, French and Spanish. Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments. ย Travel required Travel within Fiji when mutually agreed and in line with IOMโs travel policies.ย Required Competencies ย IOMโs competency framework can be found atย this link. Competencies will be assessed during the selection process. ย Valuesย - all IOM staff members must abide by and demonstrate these three values: Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion. Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct. Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges. Courage: Demonstrates willingness to take a stand on issues of importance. Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated. Core Competenciesย โ behavioural indicators Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results. Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes. Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate. Accountability: Takes ownership for achieving the Organizationโs priorities and assumes responsibility for own actions and delegated work. Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way. Notes Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation. Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable. IOM covers Consultants against occupational accidents and illnesses under the Compensation Plan (CP), free of charge, for the duration of the consultancy. IOM does not provide evacuation or medical insurance for reasons related to non-occupational accidents and illnesses. Consultants are responsible for their own medical insurance for non-occupational accident or illness and will be required to provide written proof of such coverage before commencing work. IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities. IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts. IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application. For further information and other job postings, you are welcome to visit our website:ย IOM Careers and Job Vacancies