DESKTOP PUBLISHING ASSISTANT, G5 (5 positions)

Org. Setting and ReportingThese When Actually Employed (WAE) positions are located in the Meetings Support Section which forms part of the Meetings and Publishing Division of the Department for General Assembly and Conference Management (DGACM). The Desktop Publishing Assistant reports to the Project Manager of the Digitization Project. ResponsibilitiesWithin limits of delegated authority, the Desktop Publishing Assistant will be responsible for the following duties: - Scans documents - Performs quality control of all digitized files in the official UN languages and related metadata to ensure accuracy and completeness, both before and after ingestion into the content management system, ensuring that the final version conforms to UN style and typographic standards. - Using appropriate desktop publishing software, (a) applies standard metadata entry rules in accordance with DGACM policies and procedures (titles, dates, descriptions, subjects, speakers, intergovernmental body, personal names, legacy technical metadata) , and (b) researches, compiles and consults primary and secondary sources of information (editorial, terminology, reference, etc.) in cases where items have little to no information. - Checks files out and into the publishing system database and ensures that outgoing documents are submitted correctly in the respective language. - Performs other related work as required. Competencies• Professionalism: Demonstrates professional competence and mastery of subject matter including advanced knowledge of Microsoft Office Suite (Word, Excel and Power Point), Internet, desktop publishing and graphic software (Adobe Creative Suite, i.e. InDesign, Photoshop, Illustrator, Acrobat); knowledge of editorial and desktop publishing best practices; knowledge of language terminology and metadata techniques. Ability to research, select, organize and summarize information.; ability to apply good judgment in the context of assignments given; shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work. • Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings. • Technological Awareness: Keeps abreast of available technology; understands applicability and limitations of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology. EducationHigh school diploma or equivalent required. University level courses and/or formal training/courses in desktop publishing, graphic art, design, multimedia or related field is desirable. Job - Specific QualificationNot available. Work ExperienceA minimum of five (5) years of experience organizing and researching documentation for reference and/or filing purposes is required. Experience with paper records digitization using professional scanners and related software is desirable. Working knowledge of Adobe Acrobat DC is desirable. LanguagesEnglish and French are the working languages of the United Nations Secretariat. For this job opening, English is required. Additionally, either Arabic or French or Chinese (Mandarin) or Spanish or Russian is required. The table below shows the minimum required level for each skill in these languages, according to the UN Language Framework (please consult https://languages.un.org for details).