Associate Technical Services and Maintenance Officer

PURPOSE OF POSITION

The International Agency for Research on Cancer (IARC) is the specialized cancer agency of the World Health Organization. The objective of the IARC is to promote international collaboration in cancer research.

The role of Services to Science and Research (SSR) branch is to support the achievement of IARC’s scientific objectives through efficient and effective management of the Agency’s resources and provision of administrative services, ensuring accountable risk mitigation and implementing strategies to strengthen capacities and maximize IARC’s impact.

Within the Services to Science and Research (SSR), the Administrative Services Office (ASO) is responsible for the delivery of administrative support and services to the Agency and field staff in the following areas: building management, maintenance and repairs, conference services, procurement, supplies and equipment, communication and records, documents production, assets management, insurance, transportation, logistics, security and safety, business continuity, travel services, UNLP, visas, and cafeteria. The ASO provides a service to support the successful implementation of the Agency’s scientific activities.

The incumbent is part of the Administrative Service Office (ASO), and reporting directly to the Head of ASO. The Associate Technical Services and Maintenance Officer is responsible for supervising the IARC technical team as well as external companies providing site maintenance.

DESCRIPTION OF DUTIES

The incumbent  will perform the below duties:
1. Oversee and monitor the multi-technical maintenance contract: Track preventive and corrective maintenance operations performed by the service provider, ensure proper contract execution, and adherence to deadlines and service scope. 
2. Act as energy manager: Monitor building energy consumption, analyze usage, and implement measures to reduce energy consumption. Manage contractual relationships with energy suppliers. 
3. Coordinate interventions and maintenance providers in relation to research activities and events hosted at IARC to ensure service continuity. 
4. Draft and update maintenance procedures, maintenance plans, and intervention reports in coordination with the maintenance company. 
5. Utilize monitoring tools such as the Computerized Maintenance Management System (CMMS), SAM Facility Management (SAM FM) and the Building Management System (BMS) (Linksper) to produce activity and performance reports. 
6. Lead IARC technical team and oversee the multi-technical maintenance solutions provided by the maintenance supplier.
7. Support the Administrative Services Officer in preparing the annual maintenance and energy consumption budget. 
8. Contribute to continuous improvement of technical installations (reliability, modernization, replacement). 
9. Establish and monitor key performance indicators related to maintenance and energy consumption.

WHO COMPETENCIES

• Producing results. 
• Technical Expertise
• Communication. 
• Fostering integration and teamwork.
• Creating an empowering and motivating environment.

REQUIRED QUALIFICATIONS

EDUCATION

Essential: First university degree in building engineering and design, building maintenance and facility management, energy management or closely related field.
Desirable:   Master’s degree in related field. Qualification in Project Management.

PROFESSIONAL EXPERIENCE

Essential: At least two years of professional experience in facility management, building maintenance, and/or energy management.

Desirable: Experience in
• Laboratory or research facility environments.
• United Nations or other international organizations.

FUNCTIONAL SKILLS AND KNOWLEDGE

Essential:
• Strong knowledge in building engineering, particularly in Heating, Ventilation, & Air Conditioning (HVAC), high and low voltage electrical systems, energy systems, and integration/automation systems. 
• Experience and understanding of research laboratory environments. 
• Knowledge and experience of multi-technical and multi-service contracts. 
• Proficiency in using CMMS tools to ensure continuity of maintenance operations. 
• Proficiency in using BMS systems to optimize HVAC operations. 
• Ability to advise, analyze, synthesize, and provide expert insight. 
• Capable of leading changes: uniting, engaging, and working in teams, especially in a project-based mode. 
• Strong organizational skills, autonomy, precision, and ability to work in a regulated environment.
• Open-mindedness, adaptability, and ease in working in a multicultural environment, in line with the standards and expectations of an international organization.

USE OF LANGUAGE SKILLS

Expert knowledge of French is essential. Working knowledge of English is essential.

OTHER SKILLS ( IT SKILLS)

• Knowledge of office 365 package.

REMUNERATION

The fixed remuneration for the above position currently amounts to EUR 5,602 per month and is expressed net of income tax but before deduction of the employee share contributions for mandatory participation in the United Nations Joint Staff Pension Fund (UNJSPF) and in the Organization’s private insurance plans covering health, accident, illness, and disability.
Other benefits include different types of leave and allowances for dependent family members.
Employment status is that of an international civil servant.
Note: due to the legal status of WHO/IARC as an international organization, its staff do not contribute to and do not generate benefits in French mandatory schemes for health insurance (“assurance maladie”), pension (“assurance vieillesse/retraite or unemployment (“Pôle-Emploi”) throughout their period of employment with the Agency.

ADDITIONAL INFORMATION

• This vacancy notice may be used to fill other similar positions at the same grade level or lower.
• This is a National Professional Officer position. Therefore, only applications from nationals  of the country where the duty station is located will be accepted. Applicants who are not nationals of this country will not be considered.
• Only candidates under serious consideration will be contacted.
• A written test and/or an asynchronous video assessment/presentation/seminar may be used as a form of screening.
• If your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. IARC/WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net. Some professional certificates may not appear in the WHED and will require individual review.
• According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible.
• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules, and Manual noting that first year of fixed term contracts is a probationary period which may be extended subject to performance evaluation.
• For information on IARC’s operations please visit: https://www.iarc.who.int, and for more general information on WHO's operations please visit: http://www.who.int.
• IARC/WHO is committed to creating a diverse and inclusive environment of mutual respect. The IARC/WHO recruits and employs staff regardless of disability status, sex, gender identity, sexual orientation, language, race, marital status, religious, cultural, ethnic, and socio-economic backgrounds, or any other personal characteristics.
• IARC/WHO is committed to achieving gender parity and geographical diversity in its staff. Women, persons with disabilities, and nationals of unrepresented and underrepresented Participating States  https://www.iarc.who.int/equity-diversity-and-inclusion-at-iarc are strongly encouraged to apply for IARC/WHO jobs. Persons with disabilities can request reasonable accommodations to enable participation in the recruitment process. Requests for reasonable accommodation should be sent through an email to reasonableaccommodation@who.int
• An impeccable record for integrity and professional ethical standards is essential. IARC/WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the IARC/WHO Values Charter https://www.iarc.who.int/about-iarc-who-ethics into practice.
• IARC/WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the IARC/WHO workforce have a role to play in promoting a safe and respectful workplace and should report to IARC/WHO any actual or suspected cases of SEA, sexual harassment, and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, IARC/WHO will conduct a background verification of final candidates.
• IARC/WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
• IARC/WHO also offers wide range of benefits to staff, including parental leave and attractive flexible work arrangements to help promote a healthy work-life balance and to allow all staff members to fully express and develop their talents.
• The statutory retirement age for staff appointments is 65. For external applicants, only those who are expected to complete the term of appointment will normally be considered.
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Qualifications

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