ASSOCIATE PROTOCOL OFFICER

Org. Setting and ReportingThis position is located in the United Nations Support Office in Somalia (UNSOS) within the Office of the Director. The incumbent will be based in Mogadishu and will report to the Senior Administrative Officer or his designate. ResponsibilitiesWithin delegated authority, the Associate Protocol Officer NO-B will carry out the following duties: • Provides protocol services for UNSOS, including liaising with Immigration Officials on entry visas, Note Verbales and other immigration-related issues. • Acts as liaison between Front office of the Director and the diplomatic community as well as representatives from civil society and non-governmental entities. • Requires to be present at AAIA commercial terminal to facilitate the reception of UN and eligible associated personnel, if the need arises. • Liaises with the Protocol Office within the Ministry of Foreign Affairs on mission events including official meetings, conferences, ceremonies and travel. • Drafts correspondence such as Note Verbales, letters, and memoranda to the Ministry of Foreign Affairs and the diplomatic corp. • Identifies venues and provide logistic support for various activities, including meetings and conferences and, receptions for senior officials of UNSOS. • Maintains and provides up-to-date mailing list and contact information of host-country government officials, diplomatic missions, regional organizations, as well as UN Agencies, Funds and Programmes. • Collaborates with Human Resources Section, Transport Section, Aviation and Movement Control units respectively on protocol, immigration and liaison issues. • Performs other duties as required. CompetenciesProfessionalism: Knowledge of political, social and economic environment and their impact on a mission mandate implementation; ability to identify, analyze and resolve sensitive issues. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Communication: Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify, and exhibits interest in having two-way communication. Tailors language, tone, style and format to match the audience. Demonstrates openness in sharing information and keeping people informed. Planning and organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently. EducationAdvanced university degree (Master's degree or equivalent) in Law, Political Sciences, Public Relations, or other related fields. A first-level university degree in combination with two (2) additional years of qualifying experience may be accepted in lieu of the advanced university degree. Job - Specific QualificationNot available. Work ExperienceA minimum of two years of progressively responsible experience in a similar or related position is required. Experience in processing protocol or similar functions within an institutional or corporate setting is desirable. LanguagesEnglish and French are the working languages of the United Nations Secretariat. For this job opening, English is required. The table below shows the minimum required level for each skill in these languages, according to the UN Language Framework (please consult https://languages.un.org for details).