OBJECTIVES OF THE PROGRAMME
The WHO country office works with the National Authorities to achieve the highest standard of health as a fundamental human right, based on equity and on SDGs principle of leaving no one behind. WHO actions are engrained in the WHO 14th General Programme of Work with its 3 prong objectives of promoting healthier populations, keeping the world safe through addressing health emergencies, and protecting the vulnerable through Universal Health Coverage. WHO's mandate revolves around six core functions: (i) providing Global Health leadership; (ii) shaping the health research agenda; (iii) setting norms and standards; (iv) articulating evidence-based policy options; (v) providing technical support to countries; and (vi) monitoring and assessing health trends. The WHO Country Office is an integral part of the WHO Regional Office for Europe. Its main role is to facilitate and coordinate all WHO activities at country level and to implement the European Programme of Work 2020โ2025 โโUnited Action for Better Health in Europeโ which sets out a vision of how the WHO Regional Office for Europe can better support countries in meeting citizensโ expectations about health.
WHO at country level delivers this through practical, actionable and country focused solutions to health challenges, keeping in perspective that achieving health and well-being is a whole-of-society endeavour; This is done through facilitating the implementation of the Biennial Collaborative Agreement with the country and its corresponding workplan. The WHO Country Office maintains good working relations and ensures information exchange between the country and WHO, policy and strategic guidance on Health issues to all national and international partners in the country, provision of direct technical expertise when needed and aims at more community engagement and participation, and to promote health equity.ย
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DESCRIPTION OF DUTIES
To provide crucial financial and accounting support to the WHO Country Office including field offices in ensuring adherence to WHO financial rules, regulations, policies and established procedures and in providing financial coordinating and monitoring services to ensure the efficient running of the Country Office in support of project/programme activities. To assist the Administrative Officer by performing a variety of specialized tasks to ensure that complete, timely and accurate information is recorded in the accounting system.
Key duties
Under the overall supervision and guidance of the Operations Officer, the incumbent performs a variety of specialized finance functions and supports assigned country/client groups in the Region with below detailed responsibilities:
Act as the focal point for the management of the Imprest accounts, financial documentation, records andreportingas well as cash/advance reconciliations, overseeing cash and bank balances and checking all payments authorized thereof. Monitors income and expenditure recording, receives and distributes funds to WHO counterparts, makes accounts reconciliation within the Country Office.Organizes vendor payments, processes and monitors all requests for payments (travel advances and claims, payment requests, payment orders, internal commitments, etc.) against PTAEO numbers provided.ย Monitors financial transactions between the relevant bank/s and WHO CO and makes regular cash and bank transfer reconciliations.ย Maintains regular contacts with national banks and other financial institutions to obtain day-to-day information on exchange rates, changes in procedures and regulations.Using the GSM, monitors availability of funds for project/programme budget levels and financial expenditures, according to the approved country work plan.ย Provides support during all planning, monitoring and evaluation exercises.ย Support CO and EURO in planning, budgeting, mapping and implementation monitoring with regards the CO base salary workplans. Prepare financial reports for management.Provides administrative coordination of financial and, as required, administrative and logistical aspects of the organization of meetings held in the country.Establishes and maintains an online monitoring toolforthe oversight of on-going Country Office collaboration with counterparts, WHO Collaborating Centres and other international organizations.Review and analyse expenditure and encumbrance data in GSM and provide management reports, identifying trends and internal control gaps.ย Act as the focal pointfor encumbrance management in CO and follow up with responsible officers ontimely actions.Provide capacity building and transfer of expertise and knowledge to colleagues in CO by identifying the training needs and providing guidance, coaching and advice in the area of finance. Advises, briefs and trains local personnel on all financial issues pertaining the office.Be the WHO focal point for the UN OMT / Finance Working Group.Act as the focal point for CO financial closure related activities during monthly, yearly and biennial closure by preparing reconciliations and taking timely action on clearance of outstanding items.ย Prepare and review various financial reports and analyse the data to provide useful and meaningful information to senior management, in support of their decision making.ยAct as focal point for VAT aspects and other taxes in the CO, including the timely submissions of VAT claims. Responsible for timely reconciliation of VAT refund. Provide advice on Tax and VAT rules and regulations to colleagues in CO.ย Provide back up for other finance assistants during their absence and perform any other tasks as assigned by the supervisor.
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REQUIRED QUALIFICATIONS
Education
Essential: Completion of secondary school or equivalent technical or commercial school.
Desirable: Higher education degree from a college or university in business, accounting or finance.
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Experience
Essential: At least 8 years of progressively responsible experience in accounting or finance.
Desirable: Experience in an international environment or institution. Relevant experience in WHO or in the UN.
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Skills
Demonstrated knowledge of principles of accountancy and information technology for extracting quick and correct information from financial database. Demonstrated knowledge of Excel spreadsheets and application of excel skills as applied data generated from GSM. Ability to identify and manage one's own emotions, as well as helping others to do the same.
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WHO Competencies
Teamwork
Respecting and promoting individual and cultural differences
Communication
Ensuring the effective use of resources
Producing results
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Use of Language Skills
Essential: Expert knowledge of English and Ukrainian languages
Desirable: Working knowledge of other official WHO/EURO, WHO and/or UN languages
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REMUNERATION
WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at USD 25,364 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.
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