Assistant Programme Management Officer

Org. Setting and ReportingThe United Nations Human Settlements Programme (UN-Habitat) is mandated by the UN General Assembly to promote socially and environmentally sustainable towns and cities. UN-Habitat is the focal point for all urbanization and human settlement matters within the UN system. UN-Habitat works with partners to build inclusive, safe, resilient and sustainable cities and communities. UN-Habitat promotes urbanization as a positive transformative force for people and communities, reducing inequality, discrimination and poverty. The Assistant Programme Officer is responsible for implementation of UN-Habitat urban development programme within the thematic/sectoral areas assigned. The Assistant Programme Officer analyzes political, social and economic trends and supports design, formulation, management and evaluation of programme activities within his/her portfolio, provides policy advice services. The Assistant Programme Officer coordinates activities and work closely with projects’ staff and in close collaboration with the operations team, programme staff in other UN Agencies, UN-Habitat HQs staff and Government officials, technical advisors and experts, multi-lateral and bi-lateral donors and civil society ensuring successful UN-Habitat programme implementation. This post is full time and is located in the Egypt country programme, Cairo duty station. Under the guidance and direct supervision of the Urban Development Programme Manager (UDPM), the incumbent will be responsible for the following tasks: Responsibilities1. Implementation of urban development programme strategies, focusing on achievement of the following results: • Lead the implementation of projects’ activities to ensure timely and quality delivery of goals and deliverables. • Coordinate among partners including but not limited to: Government, UN HABITAT, development partners, and consultants. • Development of work plans and monitoring activities of the projects. • Prepare Terms of Reference (TORs), contracts for programme partners and consultants and follow up on submission of progress reports and agreed deliverables. • Lead on projects’ reporting and documentation. • Prepare for and organize meetings and facilitate data collection and power point presentations. • Identifying local partners as necessary for various tasks. • Review technical documents and provide feedback provision and communication to implementing partners. • Suggest agenda for relevant missions, identifying key stakeholders to meet and setting up meetings accordingly. • Prepare all necessary requested mission documents for security clearances. • Follow up regularly with partners to ensure timely delivery of requested tasks. 2. Ensures effective management of the assigned urban development programme projects within the thematic/sectoral areas focusing on quality control from formulation to implementation of the country programme achieving the following results: • Effective application of Results-Based Management (RBM) tools, establishment of management targets (BSC) and monitoring achievement of results. • Support design and formulation of Country Office (CO) programme within the area of responsibility, translating UN-Habitat’s urban development priorities into local interventions. Coordination of programme implementation with the executing agencies. Introduction of performance indicators/ success criteria, cost recovery, targets and milestones. • Initiation of a project, presentation of the project to review committees, entering project into Integrated Planning, Management and Reporting (IPMR), finalization of contribution agreement; determination of required revisions; coordination of the mandatory and budget re-phasing exercises, closure of projects through review. Assistant Programme Officer can perform management functions in IPMR/ UMOJA for Purchase Order (PO) approvals, participates in recruitment processes for projects. • Financial and substantive monitoring and evaluation of the projects, identification of operational and financial problems, development of solutions. Participation in audit of projects. • Follow up on audit recommendations. All exceptions are timely reported. • Aggregate reports are regularly prepared on activities, outputs and outcomes. Preparation of donor reports. 3- Provide operational, administrative, and financial support to urban development projects • Maintaining proper filing, both soft and hard versions, of project documents and submissions. • Arrange all travel logistical and operational requirements including travel requests and authorizations and payments. • Drafting formal correspondence, in both Arabic and English. • Submit and follow up on payment requests. • Complete all necessary administrative tasks for recruitment of staff and consultants. • Support in financial reporting to donors with ensuring delivery rate is maintained. 4- Support partnerships activities at programme level • Development and maintaining partnerships with the UN Agencies, International Financial Institutions (IFI’s), government institutions, bi-lateral and multi-lateral donors, private sector, civil society in the specific thematic areas based on strategic goals of UN-Habitat, country needs and donors’ priorities. • Analysis and research of information on donors, preparation of substantive briefs on possible areas of cooperation, identification of opportunities for initiation of new projects, active contribution to the overall office effort in resource mobilization. 5- Ensures facilitation of knowledge building and knowledge sharing, guidance to all stakeholders on financial matters focusing on the achievement of the following results: • Regular exchange of information/experience with other projects, cross-learning and sharing results and good practices • Sound contributions to knowledge networks and communities of practice. • Capture lessons learnt during project implementation – a lessons learnt log can be used in this regard. • Participation in regular internal meetings, • Organization and participation in training events, communities of practice, codifying and sharing knowledge. • Facilitation and organization of training for project staff to enable them to perform at the required level. 6- Data related activities • Contributes to the collection and analysis of data and identification of trends or patterns and provides draft insights through graphs, charts, tables and reports using data visualization methods for data-driven planning, decision-making, presentation and reporting. • Documents requirements and background information used for data analysis. CompetenciesPROFESSIONALISM: Knowledge and understanding of urban development programme strategies and projects. Ability to analyze and interpret data in support of decision-making and convey resulting information to management. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. COMMUNICATION: Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify, and exhibits interest in having two-way communication. Tailors language, tone, style and format to match the audience. Demonstrates openness in sharing information and keeping people informed. ACCOUNTABILITY: Takes ownership of all responsibilities and honours commitments. Delivers outputs for which one has responsibility within prescribed time, cost and quality standards. Operates in compliance with organizational regulations and rules. Supports subordinates, provides oversight and takes responsibility for delegated assignments. Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable. EducationAdvanced university degree (Master's degree or equivalent) in urban planning or a related field is required. A first-level university degree in combination with two (2) additional years of qualifying work experience may be accepted in lieu of the advanced university degree. Successful completion of both degree and non-degree programs in data analytics, business analytics or data science programs is desirable. Job - Specific QualificationNot available. Work ExperienceA minimum of two (2) years of relevant experience in the field of urban planning and/or development is required. Experience in implementing urban planning and urban design projects is required. Experience in Writing, reporting, and research skills are required. Experience working with the United Nations System or similar international organization is desirable. Experience working with government counterparts in Egypt is desirable. One (1) year or more of experience in data analytics or related area is desirable. LanguagesEnglish and French are the working languages of the United Nations Secretariat. For this position, fluency in both English and Arabic is required. Knowledge of another official United Nations language is desirable. NOTE: \"Fluency equals a rating of \"fluent\" in all four areas (read, write, speak, understand), and \" Knowledge of\" equals a rating of \" confident\" in two of the four areas. AssessmentEvaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview. Special NoticeThis post is for an initial period of one (1) year and may be subject to extension. Extension of appointment is subject to satisfactory performance and availability of funds. THIS POSITION IS OPEN TO NATIONALS OF EGYPT ONLY. National Professional Officer category shall be of the nationality of the country where this position is located and will be recruited in the country or within commuting distance of the office. If no suitable local candidate is identified, Egyptian nationals residing elsewhere may be considered, in which case the candidate would be responsible for any costs related to traveling and relocating to Egypt in the event of an employment offer. The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position. When completing the form, ensure ALL fields, ALL professional experience and contact information are completed and up to date. This information is the basis for the hiring manager to assess your eligibility and suitability for the position and to contact you. Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures. At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. 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