DEADLINE FOR APPLICATIONS18 August 2025-23:59-GMT-05:00 Eastern Time (Port-au-Prince)
WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.
ABOUT WFP
The World Food Programme is the worldโs largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.
At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.
To learn more about WFP, visit our website: https://www.wfp.org and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter, TikTok.
WHY JOIN WFP?
WFP is a 2020 Nobel Peace Prize Laureate.
WFP offers a highly inclusive, diverse, and multicultural working environment.
WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.
A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.
We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).
JOB TITLE: Asset Management
TYPE OF CONTRAT: Service Contract
Grade : SC
UNIT/DIVISION: Management Services
DUTY STATION (City, Country) : Port-au-Prince,
DURATION: 12 months (renewable)
We strongly encourage applications from women, in line with UN system policy.
ORGANISATIONAL CONTEXT:
The Asset Management Associate will support the Management Services Division in the day-to-day operations of asset management. This role focuses on maintaining accurate records, assisting in audits, and providing logistical support.
JOB PURPOSE:
To assist in the effective management of organizational assets by maintaining accurate records, supporting procurement processes, and facilitating audits.
KEY RESPONSIBILITIES (not all-inclusive, nor exhaustive):
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Ensure comprehensive, real-time asset tracking and oversight by maintaining a dynamic and accurate asset register that reflects all acquisitions, movements, and disposals across operations.
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Lead systematic physical verification exercises to confirm asset existence, condition, and alignment with inventory records, strengthening accountability and safeguarding organizational resources.
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Ensure high-quality Physical Count and Reconciliation (PCAR) results by maintaining complete, timely, and accurate data in the Asset Management Database, including proper documentation of all asset purchases, issuances, transfers, and disposals.
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Guarantee timely convening and documentation of Local Property Survey Board (LPSB) reviews to assess and endorse asset write-offs, disposals, and losses in line with corporate governance standards and accountability frameworks.
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Leverage data analytics to assess asset performance, lifecycle trends, and utilization rates, generating actionable insights to inform strategic planning and operational optimization.
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Deliver high-quality reports, dashboards, and presentations that support evidence-based decision-making, budget forecasting, and investment prioritization in asset management.
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Facilitate end-to-end asset procurement processes, ensuring alignment with organizational policy, value-for-money principles, and programmatic needs.
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Oversee compliant, transparent disposal of obsolete, damaged, or underutilized assets, maintaining robust documentation and audit trails to meet internal controls and donor requirements.
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Proactively monitor compliance with corporate asset management frameworks, flagging deviations and instituting corrective measures to reduce risks and strengthen governance.governance.
TOR MSU Asset Management SC6
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Identify operational and compliance risks related to asset management and implement risk mitigation strategies that uphold efficiency, continuity, and fiduciary responsibility.
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Build organizational capacity by delivering targeted training and continuous guidance to staff on asset management policies, tools, and best practices.
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Serve as the central point of contact for asset-related inquiries, ensuring responsive, accurate, and solution-oriented support to internal stakeholders.
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Champion process innovation by reviewing existing workflows and recommending enhancements to streamline operations, reduce redundancies, and drive cost-efficiency.
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Ensure that Asset management systems (GEMS, WINGS, ARCHIBUS) are acerated and recorded in a timely manner
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Advance digital transformation in asset management through the adoption and integration of technology platforms, enabling automated tracking, real-time data access, and improved reporting accuracy.
Qualifications and Competencies:
Education: Advanced University degree in Business/Public Administration, or other relevant field relating to office management and administration. First University degree in Business/Public Administration, or other relevant field relating to office management and administration with additional years of related work experience and/or training/courses.
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Language: proficiency (level C) of English and intermediate knowledge (level B) of another official UN language (French, Arabic, Chinese, Russian, or Spanish) or Portuguese is an asset.
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Experience: At least 3 relevant experiences in business support, administration, or operational management within the UN system or international organizations.
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Skills: Strong organizational and analytical skills, with proficiency in budget monitoring and report preparation. Excellente communication and interpersonal skills, with the ability to work effectively in a multicultural environment.Application deadline : 18 August 2025
Only those candidates whose applications are to be seriously considered will be contacted for an interview and a test.
Applicants must be of Haitian nationality.
WFP LEADERSHIP FRAMEWORK
WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.
Click here to access WFP Leadership Framework
REASONABLE ACCOMMODATION
WFP is committed to supporting individuals with disabilities by providing reasonable accommodations throughout the recruitment process. If you require a reasonable accommodation, please contact: global.inclusion@wfp.org
NO FEE DISCLAIMER
The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.
REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION
We strongly recommend that your profile is accurate, complete, and includes your employment records, academic qualifications, language skills and UN Grade (if applicable).
Once your profile is completed, please apply, and submit your application.
Please make sure you upload your professional CV in the English language
Kindly note the only documents you will need to submit at this time are your CV and Cover Letter
Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time
Please contact us at global.hrerecruitment@wfp.org in case you face any challenges with submitting your application
Only shortlisted candidates will be notified
All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.
No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.