This requisition is to fill 2 positions: one in Uzbekistan CO and the other one in Kyrgyzstan CO.
OBJECTIVES OF THE PROGRAMME
The WHO country office works with the National Authorities to achieve the highest standard of health as a fundamental human right, based on equity and on SDGs principle of leaving no one behind. WHO actions are engrained in the WHO 13th General Programme of Work with its 3 prong objectives of promoting healthier populations, keeping the world safe through addressing health emergencies, and protecting the vulnerable through Universal Health Coverage. WHO's mandate revolves around six core functions: (i) providing Global Health leadership; (ii) shaping the health research agenda; (iii) setting norms and standards; (iv) articulating evidence-based policy options; (v) providing technical support to countries; and (vi) monitoring and assessing health trends. The WHO Country Office is an integral part of the WHO Regional Office for Europe. Its main role is to facilitate and coordinate all WHO activities at country level and to implement the European Programme of Work 2020โ2025 โโUnited Action for Better Health in Europeโ which sets out a vision of how the WHO Regional Office for Europe can better support countries in meeting citizensโ expectations about health.
WHO at country level delivers this through practical, actionable and country focused solutions to health challenges, keeping in perspective that achieving health and well-being is a whole-of-society endeavour; This is done through facilitating the implementation of the Biennial Collaborative Agreement with the country and its corresponding workplan. The WHO Country Office maintains good working relations and ensures information exchange between the country and WHO, policy and strategic guidance on Health issues to all national and international partners in the country, provision of direct technical expertise when needed and aims at more community engagement and participation, and to promote health equity.
DESCRIPTION OF DUTIES
The purpose of the position is to manage the day-to-day operations of the WHO Country Office, under the supervision of the WR/Head of WHO Country Office (WR/HWO). In particular, the incumbent will manage the following areas of the WHO Country Officeโs work: planning, finance, budgeting, procurement, human resources, and information technology ensuring compliance with the Organizationโs rules, regulations and policies.
Key duties:
Under the general supervision of the Director of Administration & Finance (DAF) and the direct supervision of the WR/HWO, the incumbent is responsible for, but not necessarily limited to, the following assigned duties:
- Provide support to the WR/HWO for the management and control of all administrative services and operations of the WHO Country Office (CO). Such services and operations include budgeting, finance, procurement, human resources management, meeting & workshops management, and office space and equipment arrangements.
- Advise WR/HWO on the allocation of financial, human, and physical resources of the CO. Monitor and analyze financial/non-financial data to assess options for solutions to financial, administrative and human resources issues.
- Establish and utilize tracking mechanisms that allow the WR/HWO and his/her team to be proactive in initiating and executing administrative actions.
- Oversee the financial management systems of the CO; prepare budgetary forecasts; establish control and report structures by monitoring commitments and ensuring the processing of obligating documents that adhere to operational plans.
- Develop reports to highlight and clarify changes in resource utilization plans; recommend alternate plans/funding strategies and discuss potential problems that could arise from programming.
- Work in close collaboration with the designated HRO on all human resources issues related to the staffing of the WHO Country Office to implement the approved HR plan and in addressing complex HR issues related to the Country Officeโs staff; and engage in early problem resolution whenever possible. Coordinate the preparation of the CO Human Resources Plans and all processes for recruitment of staff assigned to the CO.
- Perform and/or oversee leave tracking and performance management processes for the CO; procurement actions, contracts and execution of orders for services or goods; requests for office space and office equipment; planning and execution of operational aspects of meetings and workshops hosted by the CO.
- Supervise assigned administrative support staff; coordinate their work objectives, distribute and organize tasks in accordance with the needs of the office, and evaluate their performance.
- Participate in the formulation, negotiation, and consultation of project proposals funded by external agencies; review them to ensure that they meet the Organization's administrative and financial rules and regulations. Draft donor financial reports and provide input to HWO and other involved parties within WHO/EURO in this regard.
- Plan, recommend, and implement systems, norms and procedures for the administration of human, financial and material resources of the CO.
- Provide advice and guidance to the WR/HWO and other staff members of the CO on administrative and financial rules and regulations, practices and procedures, and other administrative processes and services. Ensure compliance with internal controls of the Organization.
- Represent the CO as delegated by the WR/HWO as well as in Operations Management Team meetings and liaise with other UN organizations based in the duty station regarding administrative and security matters and provide inputs and recommendations.
REQUIRED QUALIFICATIONS
Education
Essential: A bachelor's degree in business, public administration, finance, economics or a related field from a recognized institution.
Desirable: A master's degree in business administration or related field would be an asset.Experience
Essential: At least 5 years of combined national and international professional experience in administration, finance, project management, with supervisory responsibilities.
Desirable: Working experience in disaster risk reduction and response would be an asset.Skills
- Technical expertise in administration, budget planning and programming, financial/accounting administration, local and international human resources management, security, travel arrangements, general services, procurement, and other related administrative services and operations.
Information and technology (IT) and other skills
Demonstrated ability to effectively use a computer and utilize software programs such as Microsoft Office Word, Excel, PowerPoint, SharePoint and Outlook. Other IT skills and knowledge of other software programs such as Visio and Project will be an asset.
WHO Competenciesย
WHO global Competencies model atย http://www.who.int/employment/WHO_competencies_EN.pdf?ua=1
Teamwork Respecting and promoting individual and cultural differences Communication Producing results Ensuring the effective use of resources Creating an empowering and motivating environment
Use of Language Skills
Essential: Expert knowledge of English.ย
Desirable: Intermediate knowledge of 1 EURO/WHO language (French, Russian, German)
REMUNERATION
WHO salaries for staff in the Professional category are calculated in US dollars. The remuneration for the above position comprises an annual base salary starting at USD 64,121 (subject to mandatory deductions for pension contributions and health insurance, as applicable), a variable post adjustment, which reflects the cost of living in a particular duty station. Other benefits include 30 days of annual leave, allowances for dependent family members, home leave, and an education grant for dependent children.