ADMINISTRATIVE OFFICER

Org. Setting and ReportingThe United Nations Global Service Centre (UNGSC) provides critical Supply Chain, Geospatial, Information and Telecommunications Technologies services and Training to all Secretariat Entities, Peacekeeping and Special Political missions, Agencies, Funds and Programmes of the UN system worldwide. This position is located within the UNICT Facility, Coordination Support Services Unit(UNICTF CSSU) in the Office of the Chief (OOC) of the Service for Geospatial, Information Telecommunications and Technologies (SGITT) at the United Nations Global Service Centre (UNGSC), Valencia, Spain. The incumbent will report to the Chief, UNICTF CSSU or other designated officer. This position encompasses sub-functional specialities such as planning, programming/budgeting, advisory services, ICT financial reporting and performance management and implementing, monitoring and evaluation of ICT business functions. ResponsibilitiesWithin delegated authority, the Administrative Officer will be responsible for the following duties: ICT Budget and Finance • Takes the lead with respect to the preparation and implementation of the work programme, ensuring that ICT financial resources are utilized to implement activities in accordance with the ICT digital technology Programme Budget/cost plan and allotments issued. • Monitors and reviews the work programme and ICT budget/cost plan by conducting regular and special reviews to assess progress of actual work versus the programme plan. • Coordinates the production of programme reports. • Defines requirements and works with ICT technical units with respect to improving budget reporting systems and cost-effective utilization of program resources and assists ICT Service Management Team in the development of ICT business cases, related service rate cards and cost-benefit analysis for ICT services. • Provides recommendations to balance ICT budget allocation, incomes and expenditures in line with the approved budget/cost plan. • Develops procedures within SGITT and implements the same to ensure that accounting and financial management controls are consistent with UN policy and UNGSC practice. • Supervises and/or provides guidance on ICT-specific cost models and charge-back framework and practices to colleagues. • Provides guidance and leadership to more junior staff. General Administration • Oversees work related to procurement, billing and receipt of income from various ICT services, operational travel programme, procurement monitoring and evaluation of vendor contracts/payment to vendors and individual contractors for services. • Applies specialized expertise with respect to a range of programme planning and administrative management tasks linked to the SGITT operating model. • Reviews and oversees office and digital technology needs from co-located partners, coordinating enhancements as necessary. • Collects and analyzes data to identify trends or patterns and provides insights through graphs, charts, tables and reports using data visualization methods to enable data-driven planning, decision-making, presentation and reporting. • Ensures that requirements, background information used for data analysis are documented. • Performs other related work as required. CompetenciesProfessionalism: Knowledge of ICT administrative, budgetary, financial policies and procedures. Ability to apply various United Nations administrative rules and regulations in work situations. Conceptual analytical and evaluative skills to conduct independent research and analysis. Ability to assist in the development and implementation of sustainable business strategies. Ability to identify issues, formulate opinions, make conclusions and recommendations. Ability to analyze and interpret data in support of decision-making and convey resulting information to management. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Planning and organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently. Accountability: Takes ownership of all responsibilities and honours commitments. Delivers outputs for which one has responsibility within prescribed time, cost and quality standards. Operates in compliance with organizational regulations and rules. Supports subordinates, provides oversight and takes responsibility for delegated assignments. Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable. EducationAdvanced university degree (Master’s degree or equivalent) in business or public administration, finance, accounting, law or related area is required. A first-level university degree in combination with additional two years of relevant qualifying experience may be accepted in lieu of the advanced university degree. . Job - Specific QualificationCertification in ITIL v4(Information Technology Infrastructure Library) Foundation or higher is desirable. Certification in IPSAS or similar accounting/funds management is desirable. Successful completion of both degree and non-degree programs in data analytics, business analytics or data science programs is desirable Work ExperienceA minimum of five (5) years of progressively responsible experience in administration, finance, accounting, human resources management or related field is required. Experience in an Information Technology and Communications department dealing with financial and procurement-related matters is desirable. Experience working with Enterprise Resource Planning (ERP) systems such as SAP or similar systems to manage budgets and expenditures is desirable. Experience in international intergovernmental organizations is desirable. Experience in data analytics or related area is desirable. LanguagesEnglish and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English (both oral and written) is required. AssessmentEvaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview. Special NoticeThe position is financed by extra-Budgetary funds. The appointment and renewal thereof are subject to the availability of the post or funds, budgetary approval or extension of the mandate. Candidates for the National Professional Officer category shall be of the nationality of the country where this position is located. The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position. United Nations ConsiderationsAccording to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date. No FeeTHE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.