Admin & Logistics Associate (2 openings) [Open to Tier 1 & 2 applicants]

Tags: finance UNDP Russian English translation
  • Added Date: Friday, 15 August 2025
  • Deadline Date: Friday, 22 August 2025
5 Steps to get a job in the United Nations

Please note the appropriate Tier indicated in the vacancy title and ensure that you are holding the applicable contract as defined below:

  • Tier 1: UNDP/ UNCDF/ UNV staff holding permanent (PA) and fixed term (FTA) appointments (defined as โ€œinternalโ€ candidates)ย ย 
  • Tier 2: UNDP/ UNCDF/ UNV staff holding temporary appointments (TA) and personnel on regular PSA contractsย 
  • Tier 3: All other contract types from UNDP/UNCDF/UNV and other agencies, and other external candidates

    Background

    UNDP Turkmenistan has a Health Portfolio that encompasses projects financed by the Global Fund and the Government of Turkmenistan (GoT). In 2021-2025 program cycle the total funding of the health projects reached $238.8 mln of which the GoT contributed 95%. The volume of funding has been increasing: in 2021-2022 the funding totalled to $61.9 mln, in 2023-2024 โ€“ $107.9 mln and in 2025-2026 โ€“ $123.9 mln, or twice increase from 2021-2022).ย 

    The major projects of Health portfolio are:

  • Procurement of medicines necessary for prevention and treatment of non-communicable diseases and protection of maternal and child health in Turkmenistan. This project aims strengthening the national health systemโ€™s capacities to control non-communicable diseases (NCDs), rare diseases, and improving maternal and newborn health in Turkmenistan by ensuring access to free, good quality, available, affordable medicines across the country.
  • Strengthening Clinical Laboratory Services in Turkmenistan. This project aims at strengthening the national health systemโ€™s capacity for clinical laboratory diagnostics of diseases.ย 
  • Strengthening Integrated Health Services in Turkmenistan in 2025-2026. This project will merge NCD and Lab projects and continue support to national health system on strengthening integrated health services on lab diagnostics and treatment of the NCD, rare diseases, maternal and neonatal health, with focus on primary health care facilities.

    The scope of the projects also expands. In 2021-2022, UNDP supplied 100 types of NCD medicines and in 2023-2024 more than 120 and will expand due to more innovative treatment options made available through the UNDP project. ย All medicines imported to Turkmenistan must be registered by the National Drug Registration Authority (NDRA) and UNDP liaises with the suppliers and facilitates market authorization. In the Lab project UNDP procures many types of lab equipment and an extensive list of lab reagents and consumables. The list of supplies for labs is also increasing each year due to growing demand from the end-users side and new tests constantly introduced with UNDP support.ย 

    To execute the projects financed by MoHMI, UNDP Turkmenistan has established a dedicated team which includes Project Manager, Procurement, Finance staff, NCD and Lab programme specialists, and Project Admin & Logistics Associates.

    ย 

    Duties and Responsibilities

    Project Management Arrangements

    Under supervision of the Project Manager, the Admin & Logistics Associate will provide logistics and administrative services working in close collaboration with the UNDP team and the national partners. More specifically, the Admin & Logistics Associate will perform the following duties:ย 

  • Provide administrative support:
  • Provides administrative support in the preparation of work plans, budgets, and proposals on programme implementation arrangements, including tracking the delivery of funds;
Prepares briefing materials and prepare power-point and other presentations for the project team; Creates requisitions in Quantum for the project; Prepares supporting documents and ensures timely closure of all payments, liquidation of cash advances; Prepares canvassing/collecting price quotations; Provide inputs to procurement plans, contacts list etc. for the project; Drafts minutes for the project meetings; Ensures proper systematic filing and maintenance of office records, such as handover acts, incoming and outgoing correspondences, calendar of activities, transportation requests, etc.; Assists with organization of the project workshops, retreats and other events including financial budgeting, identification of procurement needs and travel arrangements; Maintains an inventory of assets/equipment and supports with the transfer to national counterparts; Provides information to the staff on travel, including entitlements, travel route and hotel arrangements;ย  Supports arrangements for security clearance when required; Processes travel authorizations, including timely follow-up action on security clearances, and travel claims in a timely manner and as per travel entitlements for the project staff, consultants, meeting participants of the events, etc., ensuring that travel arrangements are in compliance with UNDP rules and regulations and related travel policies; Processes requests for visas for the travelers, as well as hotel reservations, and requests for Turkmen visa for international visitors; Contributes to the project reports by preparing the necessary information. Supply and logistics support for procurement cases: Coordinates with suppliers the timely delivery of goods; Prepares all necessary shipping documents for customs clearance, including translation of documents from English into Russian and Turkmen, ensures receipt of the import license; Coordinates with the project driver/customs clerk on timely clearance of the shipments, their transportation from the customs terminal to the warehouse, including guidance on the storage conditions; Collects and reads the data loggers from the arrived shipments, analyzes, shares with the relevant colleagues and acts as per their instructions (release goods, quarantine, etc.); Keeps a spreadsheet on all arrived medicines and sends regular updates on the status to the UNDP and national counterparts; Facilitates registration of the medicines by the NDRA by providing advice to the manufacturers on the registration process in Turkmenistan and liaising between NDRA and the manufacturers to ensure registration of the medicines procured by the project; Keeps a database of all medicines with their registration status, advises when renewal/extension of registration is needed.ย 

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

Institutional Arrangement

The Administrative & Logistics Associate will be based in Ashgabat.ย Under supervision of the Project Manager, the Admin & Logistics Associate will provide logistics and administrative services working in close collaboration with the UNDP team and the national partners.

Competencies

Core Competencies

Achieve Results:ย ย ย ย  LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline. Think Innovatively:ย ย ย ย  LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements.ย  Learn Continuously:ย ย ย ย  LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback. Adapt with Agility:ย ย ย ย  LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible.ย  Act with Determination: ย ย ย ย  LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident. Engage and Partner:ย ย ย ย  LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships. Enable Diversity and Inclusion:ย ย ย ย  LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination.ย 

Cross-Functional & Technical Competencies

๐Ÿ“š ๐——๐—ถ๐˜€๐—ฐ๐—ผ๐˜ƒ๐—ฒ๐—ฟ ๐—›๐—ผ๐˜„ ๐˜๐—ผ ๐—š๐—ฒ๐˜ ๐—ฎ ๐—๐—ผ๐—ฏ ๐—ถ๐—ป ๐˜๐—ต๐—ฒ ๐—จ๐—ก ๐—ถ๐—ป ๐Ÿฎ๐Ÿฌ๐Ÿฎ๐Ÿฏ! ๐ŸŒ๐Ÿค ๐—ฅ๐—ฒ๐—ฎ๐—ฑ ๐—ผ๐˜‚๐—ฟ ๐—ก๐—˜๐—ช ๐—ฅ๐—ฒ๐—ฐ๐—ฟ๐˜‚๐—ถ๐˜๐—บ๐—ฒ๐—ป๐˜ ๐—š๐˜‚๐—ถ๐—ฑ๐—ฒ ๐˜๐—ผ ๐˜๐—ต๐—ฒ ๐—จ๐—ก ๐Ÿฎ๐Ÿฌ๐Ÿฎ๐Ÿฏ ๐˜„๐—ถ๐˜๐—ต ๐˜๐—ฒ๐˜€๐˜ ๐˜€๐—ฎ๐—บ๐—ฝ๐—น๐—ฒ๐˜€ ๐—ณ๐—ผ๐—ฟ ๐—จ๐—ก๐—›๐—–๐—ฅ, ๐—ช๐—™๐—ฃ, ๐—จ๐—ก๐—œ๐—–๐—˜๐—™, ๐—จ๐—ก๐——๐—ฆ๐—ฆ, ๐—จ๐—ก๐—™๐—ฃ๐—”, ๐—œ๐—ข๐—  ๐—ฎ๐—ป๐—ฑ ๐—ผ๐˜๐—ต๐—ฒ๐—ฟ๐˜€! ๐ŸŒ

โš ๏ธ ๐‚๐ก๐š๐ง๐ ๐ž ๐˜๐จ๐ฎ๐ซ ๐‹๐ข๐Ÿ๐ž ๐๐จ๐ฐ: ๐๐จ๐ฐ๐ž๐ซ๐Ÿ๐ฎ๐ฅ ๐“๐ž๐œ๐ก๐ง๐ข๐ช๐ฎ๐ž๐ฌ ๐ก๐จ๐ฐ ๐ญ๐จ ๐ ๐ž๐ญ ๐š ๐ฃ๐จ๐› ๐ข๐ง ๐ญ๐ก๐ž ๐”๐ง๐ข๐ญ๐ž๐ ๐๐š๐ญ๐ข๐จ๐ง๐ฌ ๐๐Ž๐–!

Registry & Correspondence Management: ย ย ย ย  Ability to collect, register, maintain and deliver mail and UNDP pouch; ability to manage archives. Procurement Management:ย ย ย ย  The ability to acquire goods, services or works from an outside external source. Events Management (including retreats, training and meetings):ย ย ย ย  Ability to manage events, including venue identification, accommodation, logistics, catering, transportation, and cash disbursements, etc. Accounting (General): ย ย ย ย  Knowledge of accounting concepts, principles, frameworks, standards, regulations, policies and trends, and ability to apply this to strategic and/or practical situations.ย  Customer Satisfaction/Client Management:ย ย ย ย  Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real customers' needs.ย  Provide inputs to the development of customer service strategy.ย  Look for ways to add value beyond clients' immediate requests.ย  Ability to anticipate client's upcoming needs and concerns. Effective Decision Making:ย ย ย ย  Take decisions in a timely and efficient manner in line with one's authority, area of expertise and resources and take into consideration potential wider implications.ย  Operations Management:ย ย ย ย  Ability to effectively plan, organise and oversee different parts of corporate operations, simultaneously and in an integrated way, in order to convert the organisationโ€™s assets into the best results in the most efficient way.ย  Knowledge of relevant concepts and mechanisms.

Required Skills and Experience

Education:

Completion of Secondary Education is required. Bachelorโ€™s degree inย Linguistics, Economics, Management, Finance/Accounting, Business Administration or equivalent disciplines will be given due consideration, but is not a requirement.

Experience:

Minimum 7 years (with secondary education) or 4 years (with Bachelorโ€™s degree) of administrative and logistical experience, including customs clearance, in public or private sector.

Requiredย Skills:

Experience in the usage of computers and office software packages (MS Word, Excel) and experience in handling office equipment.ย 

Desired Skills:

Experience in customs clearance of medical products. Prior experience with UNDP/UN system or in the development sector.ย 

Required Languages:

Fluency in English, Russian and Turkmen is required.

Equal opportunity

As an equal opportunity employer, UNDP values diversity as an expression of the multiplicity of nations and cultures where we operate and, as such, we encourage qualified applicants from all backgrounds to apply for roles in the organization. Our employment decisions are based on merit and suitability for the role, without discrimination.ย 

UNDP is also committed to creating an inclusive workplace where all personnel are empowered to contribute to our mission, are valued, can thrive, and benefit from career opportunities that are open to all.

Sexual harassment, exploitation, and abuse of authority

UNDP does not tolerate harassment, sexual harassment, exploitation, discrimination and abuse of authority. All selected candidates, therefore, undergo relevant checks and are expected to adhere to the respective standards and principles.ย 

Right to select multiple candidates

UNDP reserves the right to select one or more candidates from this vacancy announcement.ย  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Scam alert

UNDP does not charge a fee at any stage of its recruitment process. For further information, please see www.undp.org/scam-alert.

ย 

Recommended for you