Background
ย Diversity, Equity and Inclusion are core principles at UNDP:ย we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a โleave no one behindโ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.
ย UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
Since 2014, The United Nations Development Programme through its Biodiversity Finance Initiative (BIOFIN) Project, has been supporting the Philippine Government in articulating the financial resources and it needs to maintain a healthy biodiversity portfolio in-country. In particular, BIOFIN in collaboration with Department of Natural Resources Biodiversity Management Bureau has conducted the following assessments:ย 1) Policy and Institutional Review (PIR); 2) Public and Private Biodiversity Expenditure Review (PPBER); 3) Assessment of financial needs (cost and gap analysis of implementing Philippine Biodiversity Strategy and Action Plan (PBSAP)).ย These assessments significantly contributed to the development of a Biodiversity Finance Plan.ย
The PMU works closely in terms of project implementation with the Biodiversity Management Bureau. The Division Chief of the Biodiversity Planning and Knowledge Management Division and UNDP Climate Action Programme helps to oversee the day-to-day activities of the PMU and ensures smooth coordination with the other Divisions.
Theย Admin and Finance Assistant will be responsible for providing back-office/administrative support to the Project Manager including: (1) facilitating procurement; (2) financial and administrative tracking of activities and expenses; (3) budget management; (4) monitoring and evaluation; (5) liaising with UNDP country office and global BIOFIN administrative team to facilitate financial reporting and compliance, and UNDP procurement and travel compliance.
Theย Admin and Finance Assistant will be responsible for providing back-office/administrative support to the Project Manager including: (1) facilitating procurement; (2) financial and administrative tracking of activities and expenses; (3) budget management; (4) monitoring and evaluation; (5) liaising with UNDP country office and global BIOFIN administrative team to facilitate financial reporting and compliance, and UNDP procurement and travel compliance.
Duties and ResponsibilitiesUnder the over-all guidance of the Project Manager, the Admin and Finance Assistant is expected to prepare annual and multi-year budgets, provide overall administrative and management support to project implementation, support M&E and provide technical support in the implementation of selected finance solutions.ย
1.) Provide Management Support to Project Manager ย ย Provide support with all financial requirements of the project, especially those related to project funding and accounting. Support project execution in a timely and appropriate manner. Facilitate and monitor the work of the national BIOFIN team; support management of payment schedules. Ensure all national and international travel is organised smoothly. Facilitate contract renewals and/or extensions of project team and consultants as necessary. Support with the Monitoring and Evaluation of the project at the national level, including workshop evaluations.2.)ย Provideย Financial Oversight
ย ย Support management of the project budget, oversee procurement and accounting, together with the UNDP Country Office and the global BIOFIN Team. Monitor financial resources are disbursed on time to implementing partners. Maintain records of expenditures and collaborate in financial reporting. 3) Support to Procurement ย ย Ensure compliance to all procurement policies. Process all micro-purchases (tendering to delivery to payment) Support to all required procurement processes, requisitions and purchase orders, ensuring compliance with UNDP rules and regulations 4) Support to travel ย ย Lead all travel arrangements for national travel/missions and participants to national level workshops. Handle all travel for participants to global and regional workshops and other international meetings, ensuring all necessary visa, security clearances and plane tickets are obtained timely, and confirmations/changes of travel arrangements are communicated to the global BIOFIN team immediately. Ensure compliance with UNDP rules and regulations 5.) Key deliverables (products and processes): ย ย Develop calculations for the development of the annual and multi-year workplan/budget. Maintain an inventory of assets/equipment and support with the handover of equipment upon project closure. Regularly update the procurement and travel plan. The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization. ย ย Competencies Core ยAchieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvementsย
Learn Continuously LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
Adapt with Agilityย LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexibleย Act with Determination ย LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
Engage and Partner LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
Enable Diversity and Inclusion LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discriminationย
Cross-Functional & Technical competenciesย Thematic Area Name Definition 2030 Agenda: Planet Nature Ecosystems and biodiversity Administration & Operationsย Events Management (including retreats, trainings, and meetings) Ability to manage events, including venue identification, accommodation, logistics, catering, transportation, and cash disbursements, etc. Administration & Operationsย Travel Policy and Procedures Knowledge of travel policy and procedures; ability to interpret travel policy, the Staff Rules, administrative circulars and financial regulations and rules on travel-related matters. Business Management Project Managementย Ability to plan, organize, and control resources, procedures and protocols to achieve specific goals
Finance
Financial Planning and Budgeting
Ability to create and manage processes to achieve UNDP's long and short-term financial goals, including through planning, budgeting, forecasting, analyzing and reporting. Procurement Procurement management The ability to acquire goods, services or works from an outside external sourceRequired Skills and Experience ย Education: Min. Education requirements
Secondary education is required.
University degree (Bachelorโs degree) in Management, Business Administration, Finance, Accounting, Public Administration, Administration, Agriculture, Environmental Science, or related fields will be given due consideration, but is not a requirement.
ย Experience: Min. years of relevant experience Minimum 5 years (with secondary education) or 2 years (with bachelorยดs degree) of relevant working experience with foreign aided projects or international development or organizations. Required skillsย At least 2 yearsโ experience in administration, procurement, travel and finance. Computer proficiency in MS Office (Word, Excel, and PowerPoint) and other common software is a prerequisite. Experience in procurement or travel service, petty cash handling, logistics supports, and filing systems. Desired skills in addition to the competencies covered in the Competencies sectionExperience with UNDP project implementation procedures, including reporting and monitoring.
Experience with UNDP ERP System.
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