ACQUISITION PLANNING OFFICER (TJO)

Org. Setting and ReportingTThe temporary position is located within the United Nations Support Office in Haiti (UNSOH). Pursuant to Security Council resolution 2793 (2025), UNSOH has been mandated to provide support; primarily to the Gang Suppression Force (GSF), the United Nations Integrated Office in Haiti (BINUH), the Haitian National Police (HNP), and the Haitian Armed Forces in the context of any joint operations with the GSF. Additionally, UNSOH is tasked with delivering technical assistance to the Organization of American States (OAS). The incumbent participates in planning, developing and managing the acquisition of various services and commodities (e.g. information technology and communication equipment, vehicles, medical equipment and supplies, food rations, fuel, construction and building maintenance materials, stationery and office supplies, furniture and fixtures, accommodation and office equipment etc.), in accordance with the Mission Acquisition Plan, to support the mission mandate. She/he will monitor the overall supply chain plan and perform acquisition planning activities to ensure resources are used in an optimal way to meet customer requirements. The temporary position is based in Port-au-Prince and is located within the Office of the Chief Supply Chain Management in the Acquisition Planning and Requisitioning Unit. The incumbent will report to the Chief of Service, Supply Chain Management or her/his designate. ResponsibilitiesWithin the limits of delegated authority, the Acquisition Planning Officer, FS-6 will be responsible for performing the following duties: • Prior to the budget formulation, liaises with technical units (former Self Accounting Units (SAUs) to prepare their projected demand in order to establish the mission's annual demand plan (i.e. draft acquisition plan) based on mission priorities; • Consolidates budget projections and demand plans from technical units through review of stock holdings, consumption patterns, procurement cycle times, requirements and forecasts of internal and external customers; • Liaises with UN Global Service Centre (UNGSC) and/or UNHQ regarding the submission of the mission's demand plan as input for the consolidated global acquisition plan; • Monitors mission requisitions of the assigned categories to ensure purchase requests are based on forecasted plan; Liaises with UNGSC and/or counterparts in other Missions on items availability prior to making decision to acquire new items either for replacement or additional requirement; • Initiates actions leading to the in1plementation of the Mission Acquisition Plan, taking into account different sourcing options, including global and regional systems contracts, local market and other conditions, logistics forecasting, inventory holdings, consumption patterns, supply schedules, and ongoing assessment and prioritization of operational supply chain requirements. • Contributes to plan, develop and manage the acquisition process of various services and commodities (e.g. infonnation technology and communication equipment, vehicles, medical equipment and supplies, food rations, fuel, construction and building maintenance materials, stationery and office supplies, furniture and fixtures, accommodation and office equipment etc.), including planning and coordination o(transportation requirements and consolidation of inbound deliveries, service contracts requirements and maintenance plans of assigned services, taking into account the different procurement methods, lead times and sourcing options available to the Mission; • Contributes to the execution of internal controls over acquisition activities and support functions; • Advises recipient entities and technical units periodically on the progress of acquisition activities and detailed status of implementation of the acquisition plan, including a full range of procurement and other supply chain issues encountered, providing them with support and guidance at alJ stages of the procmement cycle, and prepares the quarterly review for submission to UNGSC and DFS; • Meets regularly with internal stakeholders to review the Mission Acquisition Plan based on changing priorities and emergencies as related to the assigned materials/services groups to ensure an efficient and cohesive approach to managing areas of mutual interest; • Carries out programmatic/administrative tasks necessary for the functioning of the Section, including review of cost estimates from technical units, monitoring performance parameters and critical indicators and reporting on work programme performance; • Prepares a variety of Standard Operating Procedures (SOPs), guidelines and instructions governing the acquisition planning and requisitioning process; contributes to the preparation of SOPs, guidelines and instructions governing the procurement process, including delivery and payment (Procure to Pay); • Devises and maintains a computer-based system to track Mission-procured Contracts during their lifecycle allowing their timely extension as we11 as providing detailed statement of expenditures; • Prepares integrated, timely and accmate repo1ts to monitor and track all aspects of the Mission supply chain to ensure an uninterrupted supply of goods and services so as to meet operational requirements; • May provide guidance to and supervise new/junior staff; • Performs other related duties as required. CompetenciesProfessionalism: Knowledge of regulatory framework governing the disposal of United Nations property during liquidation of a peacekeeping operation. Analytical capacity and proven business process management and project development skills. Ability to apply analytical skills in a wide range of statistics on logistics and property management support operations and formulate proposals for corrective actions. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Planning and organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently. Client orientation: Considers all those to whom services are provided to be \"clients\" and seeks to see things from clients' point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients' needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client. EducationHigh School Diploma (or equivalent) is required. Job - Specific QualificationTechnical or vocational certificate in at least one of the following areas is required: logistics, supply chain management, business administration and/or procurement. Computer skills; good working knowledge of software applications such as Word, Excel, Access, PowerPoint and databases. UMOJA (UN ERP) Source to Acquire training, for the acquisition of goods and/or services in support of the requisitioning and procurement process is required. Work ExperienceA minimum of ten (10) years of progressively responsible experience, including at least three years at the international level, in supply chain management, logistics, procurement, administration or related area is required. The minimum years of relevant experience is reduced to five (5) years for candidates who possess a first level university degree. Experience with MRP (Materials Requirements Planning), ERP (Enterprise resource planning), e.g. SAP ECC (ERP Central Component), or SRM (Supplier Relationship Management) in the areas of scheduling, procurement and logistics processes is desirable. Experience in providing logistics and supply chain support services in a conflict or post conflict environment is desirable. LanguagesEnglish and French are the working languages of the United Nations Secretariat. For this job opening, English is required. French is desirable. The table below shows the minimum required level for each skill in these languages, according to the UN Language Framework (please consult https://languages.un.org for details).